How LeapXpert uses AI to bring order and oversight to business messaging

It’s no longer news that AI is transforming how people communicate at work. The bad (and less common) news, however, is that AI is also making those conversations harder to control. From chat apps to collaboration tools, employees exchange thousands of messages every day, many of which now pass through AI systems that summarise, analyse, or even respond on their behalf. For enterprises, that creates a new kind of exposure: Communication data that is intelligent, unstructured, and often ungoverned.

Dima Gutzeit, CEO of business communications platform provider LeapXpert, believes the future of enterprise communication depends on solving this challenge. “AI has made conversation the most valuable dataset inside organisations,” he said. “But without structure and governance, that value quickly turns into risk.”

For years, corporate communications were treated as either static records – emails stored in archives – or ephemeral exchanges that disappeared after use. The rise of AI has changed that. Tools like Microsoft’s Copilot and Zoom’s AI Companion now interpret tone, context, and intent in real-time, turning chat history into searchable knowledge. But for many companies, that same intelligence is emerging in silos, without visibility or control.

“Every enterprise is adopting AI somewhere in its communication stack,” Gutzeit said. “The problem is that few have a unified way to manage it in all channels, especially when client conversations happen on platforms like WhatsApp or iMessage.”

That lack of oversight has real-world consequences with far-reaching impact. According to a 2025 Kiteworks survey, 83% of organisations admit they have limited visibility into how employees use AI tools at work, and nearly half have already experienced at least one AI-related data incident. The challenge here isn’t just data loss, but also accountability.

Turning conversations into intelligence

LeapXpert’s platform aims to close that gap through what the company calls “Communication Data Intelligence”. The system captures and consolidates all external client communications, whether from WhatsApp, WeChat, iMessage, or Microsoft Teams, into a single, governed environment. In this framework, LeapXpert’s proprietary AI engine, Maxen analyses messages for sentiment, intent, and compliance signals, and maintains full auditability.

That means that every conversation can be understood responsibly. Relationship managers, compliance officers, and legal teams can see the same transparent record of who said what, when, and why. The AI can also detect anomalies, flag potential policy violations, and generate summaries for faster reviews.

“Think of it as bringing context to compliance,” Gutzeit said. “Our goal is not to replace human communication, but to make it smarter, safer, and accountable.”

Results in the real world

LeapXpert backs its claims about its communications data intelligence concept with customer proofs from the field. In one such case, a North American investment management firm operating under SEC and FINRA oversight implemented the LeapXpert platform recently to consolidate its messaging systems. Before deployment, the compliance team manually sampled conversations from several archives – a process that consumed hours each day.

However, after integrating LeapXpert’s platform, all communications were consolidated into a single, auditable system, resulting in a 65% reduction in manual review time and an improvement in audit response times from days to hours. More importantly, the firm also gained real-time visibility into emerging conduct risks, while employees continued using the communications channels their clients preferred.

Gutzeit said such results highlight the growing industry reality that regulated enterprises can no longer afford to separate innovation from compliance. “They have to move together,” he said.

Governing the AI era of communication

The rise of embedded AI features in everyday tools adds another layer of urgency. Platforms like Slack, Salesforce, and Microsoft Teams now include generative assistants that summarise messages or recommend actions; functions that may automatically process sensitive data. Without clear governance, these features can introduce the same risks that external tools once did.

That is where Gutzeit says LeapXpert’s architecture stands apart. The platform operates on a zero-trust framework, encrypting every message in transit and at rest. Customers retain full data ownership through bring-your-own-key encryption, while AI operations run in secure, isolated environments. “Our systems are built so enterprises can benefit from AI without surrendering control of their data,” Gutzeit said.

The path ahead

As AI continues to permeate enterprise communication, Gutzeit expects governance to evolve from a defensive measure to a source of business intelligence. “We’re entering a phase where AI will understand communication, not just record it,” he said. “That means compliance officers and business leaders can both derive value from the same dataset.”

Gutzeit also sees it as the next logical step in the evolution of enterprise communication. “AI will only be transformative if it’s trusted,” he noted. “Transparency, auditability, and context are what make that possible.”

For enterprises navigating the tension between innovation and oversight, LeapXpert offers the proposition of AI that listens, understands, and stays accountable.

Image source: Unsplash

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